Dashboard
Overview of your congregation
Upcoming Birthdays (next 30 days)
Upcoming Anniversaries (next 30 days)
AI Membership Summary
Click “Generate” to build a summary…
Members
Database of every member
| Name | Department | Designation | Phone | Classes | Status | Baptism | Marital | Presence |
|---|
Events
Plan and track every church event end-to-end
Events
Upcoming
Past
Academy
Classes, enrollment, assessments & printable report cards
Classes
Use the arrows to set the progression order.
Students
Grade boundaries
Minimum percentage for each grade (per ministry). Anything below D is F.
Marriages
Pre-marital preparation → wedding → follow-up
Upcoming weddings (90 days)
Needs attention
Couples
Baby Dedications
Registration → pre-dedication class → dedication day
Upcoming dedications (90 days)
Reminders
Children
Services
Attendance, giving and outcomes for every service
Checklist
AI Service Overview
Choose a range and click Generate…
Growth chart
Recent services
Cells
Home fellowships / small groups. Cell-meeting offerings are tracked here per cell and are not added to church giving totals — record them in Finance when the money is actually deposited.
Period report
A roll-up across all cells for the dates you choose. Cell offerings are shown per cell and are not part of church giving.
Records
Testimonies, healings, milestones & notable events
On this day
Featured
Timeline
Departments
Create, organise and track every ministry department
All departments
AI Data Collection
Read members from any document, image or pasted text
Paste text / list
Upload document / image
PDF text, .txt, .csv, or a photo of a register/attendance sheet.
First / Second / Third Timers
Consistent follow-up & integration
Newcomers pipeline
Follow-up checklist
Messaging
Personalised broadcasts by Email, SMS & WhatsApp
Compose
Audience
Scheduled messages
Recent broadcasts
Financial Report
Private — PIN protected
Enter Finance PIN
Change the PIN in Settings.
Church Office / HR
Private — PIN protected
Staff & payroll are private
Unlock with your Finance PIN to manage staff, payroll and payslips.
Activity Log
Every change, recorded under the admin who made it
Recent activity
Settings
Configuration & integrations
Appearance
Your personal look — each user picks their own. Changes preview instantly.
Church branding
White-label the app for your ministry. Only the main admin can change this; it applies to everyone.
Church
Currency
One currency per ministry. Changing it updates how amounts are displayed — it never converts existing values.
Academy
Sacraments
Curriculum and approval prerequisites for Marriages & Baby Dedications.
Services
Service types, attendance categories, giving lines and custom per-type variables.
Records
Record types for the pastoral archive.
Registered admin email
Used for login and all security codes. Changing it requires your admin profile password and verifying the new address by code.
Member designations
Customize the roles members can hold. Rename, reorder, add or remove to match your church structure.
Change Finance PIN
Simulated outbox
While email is in demo mode, messages like PIN-reset codes land here instead of a real inbox.
Integration status
Add API keys in the .env file to switch any channel from “simulated” to “live”. See README.
About
What Xaxa is, and how to use it
About Xaxa
Xaxa is a simple, all-in-one app for running your church's day-to-day administration. It helps you keep track of your members, organise your departments, manage your church's finances, store important documents, and stay in touch with your people — all in one secure place.
Xaxa is built to be easy. You don't need to be technical to use it. Wherever you're about to make a big change, Xaxa shows you a preview first, so nothing happens by surprise — and you can always take your time.
How to use Xaxa
Setting up your church
Start in Settings. Add your church's name, upload your logo, and choose your colours. This personalises Xaxa so it feels like your church's own.
Adding members
Go to Members and tap “Add Member” to add someone one at a time. To add many people at once, use Import — you can bring in your members from a spreadsheet (Excel or Google Sheets). Xaxa will show you a preview before saving, so you can check everything looks right.
Creating departments
Departments help you organise your members into groups — choir, ushers, media, and so on. A member can belong to more than one department. Create a department, then assign members to it. You can see each department's members, leaders, and details on its own page.
Recording giving and finances
Use the Finance section to record giving from members and to track your church's income and expenses. Xaxa keeps your money records clear and easy to review.
Sending messages
You can send messages to your members directly from Xaxa — to everyone, or to a specific group like a department.
Smart features (AI assistance)
Xaxa includes some intelligent features that do part of the work for you:
- Smart import. When you bring in members from a spreadsheet or a bank statement, Xaxa is smart about reading the columns and matching the information to the right place — even when the data is messy. It always shows you a preview first, so you stay in control.
- Report overviews. Xaxa can read your financial reports and service reports and give you a clear, plain-language overview — so instead of staring at rows of numbers, you get a simple summary of what they mean.
These features are here to save you time. Xaxa always shows you what it's done before anything is saved, so you can check and correct it. The intelligence assists you — it never takes over.
A note on safety
Xaxa is careful with your information. Before anything important is deleted or changed in a big way, Xaxa asks you to confirm and warns you clearly. Your church's data is private and separate from every other church using Xaxa.